Food truck bookkeeping: commissary rent, propane and event fees against Square deposits
A food truck is paid through Square and catering deposits; the costs are restaurant-supply runs, commissary rent, propane, packaging, the health permit, insurance, fuel and festival fees. The bank statement holds both.
Worked example: one October
The tool ships a synthetic statement for a food truck (fixtures/foodtruck-checking.csv): four deposits and eleven outgoing lines. All fifteen get a suggested account with no rules taught. Check each one.
| October 2026 | Amount |
|---|---|
| Square deposits | $5,638.35 |
| Catering deposit | $750.00 |
| Money in | $6,388.35 |
| Restaurant Depot and Sysco (food and supplies) | −$1,067.57 |
| Packaging | −$214.33 |
| Commissary rent | −$400.00 |
| Propane | −$86.50 |
| Mobile food permit | −$325.00 |
| Fuel | −$118.60 |
| Truck insurance | −$310.00 |
| Event fee | −$150.00 |
| Generator service | −$175.00 |
| Costs | −$2,847.00 |
| Profit before draw | $3,541.35 |
The $1,200.00 Zelle to the owner is suggested as an owner draw (equity), not a cost. Food bought for resale is shown with supplies here; the tool does not split cost of goods. Sales tax collected on meals, permits and what is deductible differ by state and city: the tool has a sales tax report and a tax calendar, and an accountant should check the rest.
Questions
Is commissary rent a rent expense?
Yes. A commissary kitchen fee is filed as rent, propane as utilities, and event or festival fees as advertising and marketing.
Is a transfer to myself a cost?
No. A transfer to the owner is suggested as an owner draw (equity), so it does not reduce profit.
Open AI Bookkeeper and import your bank statement. Rules are written from company names; no real food truck's statement has been tried.