This calculator vs. AppFolio CAM reconciliation
Two different shapes: AppFolio runs expense recovery on top of a configured property-management and accounting platform, built for a company running its leases, tenant ledgers, and bookkeeping through one system. This page is a free, private worksheet for one question — does a single year's CAM statement match what the area-share math and credits say it should, before you raise it with the other side.
What each tool is for
AppFolio Property Manager is a cloud property-management and accounting platform aimed at small-to-midsize residential and commercial portfolios. Expense recovery and CAM reporting sit on top of the same lease and general-ledger data as rent collection, maintenance, and owner reporting: a reconciliation reflects every transaction the platform has recorded for the property over the year. It is accurate to the extent every charge, credit, and lease term was entered correctly, and it requires the platform itself, a configured chart of accounts, and ongoing bookkeeping to produce a reconciliation at all. AppFolio's own pricing and plan terms are not repeated here, since this session cannot verify today's figures against AppFolio's current terms; only its well-documented scope as a cloud property-management platform is described.
This calculator does none of what AppFolio's expense-recovery reporting does. It has no ledger, no lease database, and no memory between visits. It takes the figures already on one year's CAM statement or lease exhibit — annual expenses, total rentable area, tenant area, billed amount, credits, and optionally the variable-expense share and occupancy percentages for a gross-up clause — and returns the area share, the modeled tenant share, the net billed amount, and the variance between them, plus a review checklist. It runs free in any browser, needs no account and no property set up in advance, and uploads nothing you type.
| Question | Where to answer it |
|---|---|
| I manage a portfolio and want expense recovery generated automatically from the same platform that runs rent collection, maintenance, and owner statements. | AppFolio — that platform-wide recovery reporting is what it is built for. |
| I have one CAM statement in hand — annual expenses, my area, the building's area, what was billed, and any credits — and want to know if the arithmetic holds up. | This calculator — free, instant, private, no account or property setup. |
| I am a tenant, a small landlord, or a manager not on AppFolio and do not have access to the property's account at all. | This calculator — it needs only the figures on the statement itself, nothing else in the system. |
| My lease has an occupancy gross-up clause and I want to see the adjustment as its own line before the area share is applied. | This calculator's optional gross-up fields show the adjustment amount and note the target occupancy assumed. |
| I need the same reconciliation run across every lease at a property, tied to a full year of booked transactions and recurring charge schedules. | AppFolio — built for the portfolio-wide run, not a single statement's before/after check. |
| Do I need an account, a configured property, or a chart of accounts to use the tool? | This calculator: no. AppFolio's expense recovery runs inside a configured, ongoing property-management platform. |
Most property managers get different value from each: AppFolio (or a comparable property-management platform) for a running, transaction-backed recovery process across every lease at every property, and a private calculator like this one for an instant, no-login check on one statement before a payment conversation. This page's own figures are a single statement's arithmetic check, not a ledger, a recovery run, or a substitute for reviewing the lease itself.
This tool needs no account and no sign-in: it is a static page, the arithmetic runs in your browser, and once it has loaded it keeps working with the connection off.
Common questions
Should I use this calculator or AppFolio?
They solve different problems. AppFolio Property Manager is a cloud property-management and accounting platform built for small-to-midsize residential and commercial portfolios: it tracks leases, tenant ledgers, and recurring charges, and its expense-recovery reporting is generated from transactions already recorded in the platform for the property over the year. Setting it up means configuring the property, the chart of accounts, and the ongoing bookkeeping underneath it. This calculator does none of that. It takes the five or eight numbers already on a CAM statement or in a lease exhibit — annual expenses, total rentable area, tenant area, billed amount, credits, and an optional occupancy gross-up — and returns the area share, modeled tenant share, net billed amount, and variance, instantly, with no account, no ledger, and nothing uploaded. A property manager already running AppFolio gets recovery reporting from the platform it already operates in; a landlord, tenant, or manager checking one statement by hand — or without access to the property's AppFolio account at all — is in the right place here.
Is this page affiliated with AppFolio?
No. This site is not affiliated with, endorsed by, or sponsored by AppFolio, Inc. AppFolio is a trademark of AppFolio, Inc., named here only to describe what this calculator is and is not.
Open the CAM Reconciliation Check to review your own statement, or see how much CAM you owe based on square footage.