Procare Solutions is a well-known paid childcare management platform, built to run a center's day-to-day operations for a director and staff — enrollment records, attendance and check-in, staff scheduling, and billing families once a tuition rate is already set, sold as an ongoing per-center subscription described on procaresoftware.com. It is the kind of tool a center reaches for once it needs to run enrollment, attendance, and billing across many families and staff at once.
That is a different job from the one this page does. This calculator has no enrollment records, no attendance tracking, and no billing. It exists for the narrower task that comes before any of that: working out what a classroom's tuition needs to be from your own child:staff ratio, staffing cost, hours, overhead, and occupancy, and seeing what an empty seat is actually costing you at your current rate — with nothing to sign up for.
| Question | Where to answer it |
|---|---|
| I need to run enrollment records, attendance and check-in, and staff scheduling across my center. | Procare or a comparable platform — day-to-day center operations are not something this calculator attempts. |
| What should this classroom's monthly tuition per child actually be, given its ratio, staffing cost, and occupancy? | This calculator — free, instant, private, no account. |
| How much is an empty seat costing this room right now, at my current tuition rate? | This calculator's occupancy table, which holds staffing and overhead fixed as enrollment changes. |
| I already have a rate. I need to invoice and collect tuition from families every month. | Procare or a comparable platform — billing and collection are not this calculator's job. |
| Do I need to create an account or sign up to use the tool? | This calculator: no. Procare is used through a paid subscription account. |
Most directors get different value from each: Procare (or a comparable platform) for running enrollment, attendance, and billing as an ongoing subscription, and a private calculator like this one for an instant, no-login check of what a classroom's rate should be before it is entered anywhere for billing. This calculator's own output is a pricing check, not a record of your center's enrollment or billing history.
It needs no account and no sign-in: it is a static page, the arithmetic runs in your browser, and once it has loaded it keeps working with the connection off.
They answer different questions. Procare Solutions is a paid subscription platform built to run a childcare center's day-to-day operations — enrollment records, attendance and check-in, staff scheduling, and billing families once a tuition rate is already set, described on Procare's own site. This calculator does none of that. It is a free, browser-only page for a narrower job that comes before any of it: working out what a classroom's tuition needs to be from its own ratio, staffing cost, and occupancy, with no account and nothing uploaded. A center running enrollment, attendance, and billing across many families and staff is looking for the wrong tool here; a director who needs to set or check a rate before typing it into a billing system is in the right place.
Procare bills families at whatever rate a center enters into it; it manages collecting that rate, not deriving it from staffing cost and occupancy. This calculator does the opposite: it takes your ratio, staffing wage, hours, overhead, and occupancy and works out the tuition needed to hit a target margin, and what an empty seat is actually costing you at your current rate — the arithmetic a director does before a rate exists to bill, not the billing itself.
No. This site is not affiliated with, endorsed by, or sponsored by Procare Solutions. Procare is named here only to describe what this calculator is and is not.
Open the Daycare Tuition Calculator to price your own classroom.