Your limits
Reset, travel, notes. No two lessons are placed closer than this.
Lesson time only, not the gaps.
Only used for the yearly figure. Holidays and term breaks reduce it.
Hours you teach
Times like 16:00 or 4pm. Leave a day blank if you do not teach then. The cost of opening a day is room hire, studio fees or travel you pay only if you teach that day.
| Day | Open from | Until | Cost to open this day ($) |
|---|---|---|---|
| Mon | |||
| Tue | |||
| Wed | |||
| Thu | |||
| Fri | |||
| Sat | |||
| Sun |
Students (up to 12)
Fee and length are required. Earliest and latest are the times the student can attend, for example after school: 16:00 to 18:30. Days can be Mon Tue Thu, weekdays or all, and blank means any day. Type yes under Must keep for a student you will not drop. Cost per lesson is what you pay for that lesson, such as a travel cost or a share to a platform. For a student who comes twice a week, add two rows.
| # | Name | Fee ($) | Minutes | Earliest | Latest finish | Days | Cost ($) | Must keep |
|---|---|---|---|---|---|---|---|---|
| 1 | ||||||||
| 2 | ||||||||
| 3 | ||||||||
| 4 | ||||||||
| 5 | ||||||||
| 6 | ||||||||
| 7 | ||||||||
| 8 | ||||||||
| 9 | ||||||||
| 10 | ||||||||
| 11 | ||||||||
| 12 |
Needs at least one open day and one student with a fee and a lesson length.
Result
Questions tutors ask
How do I fit the most paying students into my teaching week?
List each student with their fee, lesson length and the days and times they can come, then give your open hours for each day. The tool tries every combination of students and days, with the gap you need between lessons, and returns the schedule that earns the most. It is exact, not a rule of thumb, so it finds swaps a first-come timetable misses.
What does the gap between lessons mean?
The minutes you need between one student leaving and the next starting: resetting the room, travel, notes, a drink of water. The tool never puts two lessons closer than that.
What is the cost of opening a day?
Room hire, studio fees or travel you pay only if you teach that day. Opening a day for one 30-minute lesson may cost more than it earns, so the tool leaves it closed unless the lessons on that day pay for it.
Why does it say who to ask about a different time?
For students it could not place, it tries giving them one more hour or any day, and reports the change that would add the most to your week. That turns a full timetable into a short list of specific questions to ask families.
Is this business advice?
No. It is arithmetic on figures you type. It assumes lessons happen weekly at the same time, that every student pays the fee you enter and that nobody cancels. Cancellation policy, travel between venues and what to charge are yours to decide.
Not decided
What to charge, whether to raise a fee, cancellations and make-up lessons, group lessons, students who change time from week to week, travel time between venues beyond the gap you set, and demand you do not yet have. Every lesson is treated as weekly, at one fixed time, and paid in full.
Related tools: the music lesson break-even calculator and the tutoring group schedule optimizer for small-group sessions.