Paid sick leave accrual calculator by state. Free, private

How much paid sick leave do your employees earn, and what does it cost?

Pick your state, say how big your business is and how many hours someone works. You get the accrual per pay period, the caps, whether the leave must be paid at your size, and the annual and worst-case dollar cost.

Statewide rules for 14 states, written from the statutes without a live lookup. Local ordinances are not modelled. Confirm the current text. Not legal advice.

State

Employees at your business (all locations)

Employees to cost

Average paid hours per week, one employee

Weeks worked per year

Average hourly wage ($)

Fill in the answers, then click Calculate.

Result

Measure	Value

What it does, and what it leaves to you

Covers: the statewide accrual rate, annual use cap, balance cap, employer-size thresholds and front-loading option for CA, NY, WA, IL, CO, NJ, MA, AZ, OR, MD, MN, MI, NM and NV.
Gives: hours per pay period and per year, whether leave is paid at your size, and the cost if every hour is used and at the balance cap.
Not decided: city and county ordinances (NYC, Chicago, Cook County, Seattle, Portland, Philadelphia, DC and others), waiting periods, permitted uses, notice and documentation rules, carryover details, collective agreements, and anything that changed after this page was written. Your state labor agency or counsel decides these.

Common questions

How much sick leave does an employee accrue?

Most state laws use 1 hour of paid sick leave for every 30 hours worked (California, New York, Colorado, New Jersey, Massachusetts and others). Washington and Illinois use 1 per 40; Nevada 1 per 52. Annual use caps are usually 40 hours, with 48 in Colorado and Minnesota, 64 in New Mexico and 72 in Michigan for larger employers.

Do small employers have to pay for sick leave?

It depends on the state. Massachusetts, Oregon, Maryland and New York make leave unpaid or limit it below a size threshold, and Nevada exempts employers with fewer than 50 employees. Pick your state and headcount for your case.

Is sick leave paid out when someone quits?

Generally not under the statutes modelled here, but a combined PTO bank is vested wages in California and is paid out on separation. Check your state and your written policy.

Is my data uploaded anywhere?

No. Everything is calculated in your browser and nothing is sent.