Most trainers who compare a prepaid session package against pay-per-session pricing do it with one spreadsheet line: package price against sessions times single-session rate. That line answers a revenue question. It usually misses two things at once: the hours a makeup-owed policy still costs you, and the disproportionate bite a flat facility fee takes out of a discounted package rate.
A spreadsheet is fine for the revenue comparison, and most trainers already have one: package price in one cell, sessions times single rate in another. What it leaves out, unless someone builds it in on purpose, is hours — a package with a makeup guarantee still owes every session eventually — and a flat venue fee's uneven bite, since a fixed dollar amount is a bigger percentage of a discounted rate than of a full one.
This calculator takes your single-session rate, package size and price, no-show rate, whether a miss earns a makeup, and your gym or studio's percentage cut or flat facility fee, and reports net revenue and net effective hourly pay for both models side by side, plus the package price that would clear a take-home target.
| Question | Where to answer it |
|---|---|
| Which pricing model brings in more revenue? | A spreadsheet answers this fine — it's one subtraction. |
| Which pricing model pays more net per hour actually worked? | Only if the sheet also converts a makeup policy into hours and applies your venue's cost per session, which most don't. This calculator does both directly. |
| Does a flat facility fee cost more, in percentage terms, against a discounted package? | Yes — this page's worked example below shows exactly that case. |
| Does either one tell me what to charge? | Neither. Both apply only the numbers you enter. |
| Is anything I enter uploaded anywhere? | No. The calculator runs entirely in your browser; nothing is sent to a server. |
A trainer bills $75 per single session, and sells a package of 10 sessions for $580 — a 22.67% per-session discount. From recent memory, about 10% of booked sessions are no-shows, and the trainer's package policy is to reschedule (not forfeit) a missed session. The gym charges a flat $12 facility fee for every session actually delivered, package or not.
| Pay-per-session | Package | |
|---|---|---|
| Client billings for this block | $675.00 | $580.00 |
| Facility fee owed | $108.00 | $120.00 |
| Net take-home | $567.00 | $460.00 |
| Hours actually worked | 9.00 | 10.00 |
| Net effective hourly pay | $63.00/hr | $46.00/hr |
A revenue-only spreadsheet line sees $580 versus $675 and stops at "the package brings in less, but it's guaranteed up front." It never surfaces two sharper facts. First, because the missed session is made up rather than forfeited, the trainer works more hours for less money — the 22.67% discount is deeper than the 10% no-show rate it was meant to cover. Second, the flat $12 facility fee is only 16% of the $75 full rate but almost 21% of the $58 package-equivalent rate — the same fixed fee, charged on more hours, at a lower price, eats a bigger share of the discounted work. Net effective hourly pay ends up $46.00/hr on the package against $63.00/hr charging full price per session and letting a no-show simply free that slot.
It can compare revenue in one line: package price against sessions times single-session rate. What it usually does not do on its own is account for the hours a makeup guarantee still owes on a missed session, or the way a flat per-session facility fee takes a bigger percentage bite out of a discounted package rate than out of full price.
Because a package guarantees revenue but, with a makeup owed, does not reduce hours the way a pay-per-session no-show does — every hour is eventually worked at the discounted rate. And a flat venue fee is the same dollar amount regardless of what you billed, so it is a bigger share of a discounted package session than of a full-price one. A spreadsheet cell comparing two revenue totals sees neither difference.
A row for whether a missed session is made up or forfeited, a formula that converts that choice into hours actually worked, a row for your venue's cost structure (percentage or flat fee) applied per session worked, and net effective hourly pay for both pricing models from those numbers — then keep every formula correct every time a rate, discount, no-show rate, or venue arrangement changes. This calculator runs that model directly and shows net revenue and net effective hourly pay side by side.
No. Both a spreadsheet and this calculator only compute the consequence of numbers you supply — your single-session rate, package size and price, no-show rate, makeup policy, and venue cost. Neither one knows your market or your clients; you decide what to charge.
No. The calculator this page links to runs entirely in your browser; nothing you enter is uploaded.